One of the many questions I'm asked by my clients is about reserving rooms for their wedding guests. As soon as you decide upon the location of your ceremony and reception site(s), you can start this relatively simple process.
Step #1 -- Choose at least 2 different hotels that are close by. I recommend that you select 1 higher-end and one moderately-priced hotel, to accommodate your guests' varying budgets.
Step #2 -- Visit both hotels to make sure they are up to your standards. Check out the lobby, restaurants, amenities, and ask to see a standard room.
Step #3 -- Once you're confident that your selections are a good fit, ask to speak with the Group Sales Manager (or some such title). That person will walk you through the process to reserve a block of rooms, at a discounted rate for your guests. You may or may not be required to sign a contract for the block; if you do have to sign one, make sure to read it carefully to make sure you are not liable for any fees, including indemnification provisions!
Step #4 -- Tell your guests!! Either in your save-the-date information, by email, on your wedding website or in your invitations, let your guests know that you have block-booked rooms for them. Tell them the telephone number they must call and under what name they must reference in order to get the discounted rate. Don't forget to let them know the deadline - most hotels release the block back into the main reservation system about 1 month before your wedding date!
Keep in mind that some hotels will give you a free room (or even suite) if your block is filled. (Most room blocks are for 20 rooms.) Of course, your wedding consultant can help you out with all of these steps - usually taking over all of the legwork!
Until next time, happy planning...
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